How to Use Journal Alerts
Journal Alerts save valuable research time, and can be set up to provide automatic e-mail notification whenever a new issue of a particular journal becomes available in the EBSCO interface you are using.
Note: To create an alert, you must log in to My EBSCOhost to create a search alert.
If you do not log in prior to setting up a Journal Alert you will be prompted to do so. If you do not have a My EBSCOhost personal folder, you can set one up by clicking on I'm a new user. It is free and signing up is quick and easy.
Creating a Journal Alert
To create a journal alert:
Click the Publications link at the top of the screen. The Publications Screen displays.
To locate the publication, enter the title in the Browse Publications field and click Browse, or use the A - Z links and left/right arrows to browse through the list of titles.
From the journal's Publication Details Screen, click the Share link, and then click the E-mail Alert link.
The Journal Alert window appears, with the Subject and E-mail from address automatically filled in. If you have not already signed into your My EBSCOhost account, do so by clicking the Sign in link.
Set your alert parameters and click Save Alert.
- Before your alert expires, you will be e-mailed and given the opportunity to renew it.
- To view all available alert parameters, click the Advanced Settings link.
In the E-Mail area
Subject – enter a brief explanation that will appear in the subject line of the Journal Alert e-mail.
E-mail from - defaults to EPAlerts@EPNET.COM. You can enter a different "From" e-mail address if desired.
E-mail to - to be notified by e-mail when a new issue is available, enter your e- mail address. If you are entering multiple e-mail addresses, place a semicolon between each e-mail address.
Hide Addresses from recipients – if you select this option, the e-mail addresses you enter will be placed into the BCC (Blind Copy) field of the e-mail, rather than the “To” field.
Select the E-mail format to use - Plain Text or HTML.
E-mail contents - Indicate whether you want to include: Link to table of contents or Link to individual articles.
In the General Settings area
Select the Results format to use - Brief, Detailed, or Bibliographic Manager formats.
Alert on full text only – Mark the check box to indicate that you want to be alerted only when the full text is available.
- One month (the default)
- Two months
- Six months
- One year
Using the Advanced Alert Settings
Click the Advanced Settings link to view the Journal Alert screen, featuring all available parameters.
In the Run Alert for field, select how long the journal alert should run:
In the Alert Options area
Select the Alert results format to use: Brief, Detailed, or Bibliographic Manager formats.
To limit EBSCO access to only the articles in alert (rather than the entire site), mark the checkbox to the left of this field.
Note: When this box is marked, the folder feature will not be available to users accessing articles from the alert.
Alert on full text only - Mark the check box to indicate that you want to set up an alert for only the full text
In the E-Mail Options area
Indicate how you would like to be notified. Select one:
- E-mail all alerts and notices (the default)
- E-mail only creation notice
- No e-mail (RSS only) - if you select this option, the remaining E-mail Properties will be hidden (because they are not necessary for RSS).
E-mail Address - to be notified by e-mail when a new issue is available, enter your e-mail address. If you are entering multiple e-mail addresses, place a semicolon between each e-mail address.
Hide Addresses from recipients - if you select this option, the e-mail addresses you enter will be placed into the BCC (Blind Copy) field of the e-mail, rather than the "To" field.
Subject - enter a brief explanation that will appear in the subject line of the Journal Alert e-mail.
Title - you can optionally enter a title for the e-mail. The default value for the Title field is: EBSCOhost Alert Notification.
E-mail [From] address - defaults to EPAlerts@EPNET.COM. You can enter a different "From" e-mail address if desired.
Select the E-mail format to use: Plain Text or HTML.
Indicate whether you want to include: Link to TOC page on EBSCOhost or Article links embedded within the results.
If you select the Link to TOC page on EBSCOhost option when setting up a journal alert, the link created will launch a search against the database that will return records from the new issue, based on the time frame you selected when you set up the alert.
Include in e-mail - To have your search string included with your results, mark the Query check box. To include the frequency (how often the alert will run), mark the Frequency check box.
When you have finished making changes, click Save. You will be returned to the Publication Details Screen. A message is displayed that indicates a journal alert has been set for the publication.
Editing a Journal Alert
To edit a journal alert:
From the Advanced Search Screen, click on the Search History link below the Find field.
Click the Retrieve Alerts link.
Sign in to My EBSCOhost.
Click the Journal Alerts link.
Locate the alert you want to edit.
Click on the Edit Alert link to access the Save Alert page.
Edit the alert.
Note: You can only edit the Description, Frequency, and Email Properties of an alert.back to top
Deleting a Journal Alert
You can delete your Alert by logging in to your My EBSCOhost personal folder (once you are logged in to EBSCOhost).
To delete an alert:
Click the Sign in link in the upper left corner of the screen.
Click the Folder link.
Your folder contents display, with a menu located on the left-hand column.
Click Journal Alerts.
Mark the check box for each alert you would like to delete.
Click the Delete Items button. The selected items are removed from the folder.
Viewing a Search Alert
EBSCOhost alerts are set to display the first 100 results. If your alert produces more than 100 results, and you want to view the remaining results, there are two ways to view all results from your alerts.
Click on the persistent link in the alert email to view all available results or view them by using the Retrieve Alerts feature in EBSCOhost.
To view all results from an alert in EBSCOhost:
- From the Advanced Search Screen, click the Search History link.
- Click the Retrieve Alerts Link.
- Sign in to your personal account.
- Locate the alert you want to view, and click on the date of the alert. Your search results will appear.
If you do not remember your My EBSCOhost login values, click Sign in and select either I forgot my password or I forgot my user name and password for assistance.
If you are receiving a search alert that someone else has set up for you, only the creator of an alert can stop the alert from being sent.
For additional assistance, Contact EBSCO's Technical Support Department.
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