How to Use Journal Alerts


Journal Alerts save valuable research time, and can be set up to provide automatic e-mail notification whenever a new issue of a particular journal becomes available in the EBSCO interface you are using.

Creating a Journal Alert

To create a journal alert:

  1. Click the Publications link at the top of the screen. The Publications Screen displays.

    Publications Browse List

  2. To locate the publication, enter the title in the Browse Publications field and click Browse, or use the A - Z links and left/right arrows to browse through the list of titles.

  3. From the journal's Publication Details Screen, click the Share link, and then click the E-mail Alert link.

    Publication Details Screen

  4. The Journal Alert window appears, with the Subject and E-mail from address automatically filled in. If you have not already signed into your My EBSCOhost account, do so by clicking the Sign in link.

    Journal Alert Window

  5. Set your alert parameters and click Save Alert.

    Notes:

    • Before your alert expires, you will be e-mailed and given the opportunity to renew it.
    • To view all available alert parameters, click the Advanced Settings link.

In the E-Mail area

  1. Subject – enter a brief explanation that will appear in the subject line of the Journal Alert e-mail.

  2. E-mail from - defaults to EPAlerts@EPNET.COM. You can enter a different "From" e-mail address if desired.

  3. E-mail to - to be notified by e-mail when a new issue is available, enter your e- mail address. If you are entering multiple e-mail addresses, place a semicolon between each e-mail address.

  4. Hide Addresses from recipients – if you select this option, the e-mail addresses you enter will be placed into the BCC (Blind Copy) field of the e-mail, rather than the “To” field.

  5. Select the E-mail format to use - Plain Text or HTML.

  6. E-mail contents - Indicate whether you want to include: Link to table of contents or Link to individual articles.

In the General Settings area

  1. Select the Results format to use - Brief, Detailed, or Bibliographic Manager formats.

  2. Alert on full text only – Mark the check box to indicate that you want to be alerted only when the full text is available.

    • One month (the default)
    • Two months
    • Six months
    • One year

Using the Advanced Alert Settings

Click the Advanced Settings link to view the Journal Alert screen, featuring all available parameters.

In the Run Alert for field, select how long the journal alert should run:

    In the Alert Options area

    1. Select the Alert results format to use: Brief, Detailed, or Bibliographic Manager formats.

    2. To limit EBSCO access to only the articles in alert (rather than the entire site), mark the checkbox to the left of this field.

      Note: When this box is marked, the folder feature will not be available to users accessing articles from the alert.

    3. Alert on full text only - Mark the check box to indicate that you want to set up an alert for only the full text

    In the E-Mail Options area

    1. Indicate how you would like to be notified. Select one:

      • E-mail all alerts and notices (the default)
      • E-mail only creation notice
      • No e-mail (RSS only) - if you select this option, the remaining E-mail Properties will be hidden (because they are not necessary for RSS).
    1. E-mail Address - to be notified by e-mail when a new issue is available, enter your e-mail address. If you are entering multiple e-mail addresses, place a semicolon between each e-mail address.

    2. Hide Addresses from recipients - if you select this option, the e-mail addresses you enter will be placed into the BCC (Blind Copy) field of the e-mail, rather than the "To" field.

    3. Subject - enter a brief explanation that will appear in the subject line of the Journal Alert e-mail.

    4. Title - you can optionally enter a title for the e-mail. The default value for the Title field is: EBSCOhost Alert Notification.

    5. E-mail [From] address - defaults to EPAlerts@EPNET.COM. You can enter a different "From" e-mail address if desired.

    6. Select the E-mail format to use: Plain Text or HTML.

    7. Indicate whether you want to include: Link to TOC page on EBSCOhost or Article links embedded within the results.

    8. Include in e-mail - To have your search string included with your results, mark the Query check box. To include the frequency (how often the alert will run), mark the Frequency check box.

    9. When you have finished making changes, click Save. You will be returned to the Publication Details Screen. A message is displayed that indicates a journal alert has been set for the publication.

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    Editing a Journal Alert

    To edit a journal alert:

    1. From the Advanced Search Screen, click on the Search History link below the Find field.

    2. Click the Retrieve Alerts link.

    3. Sign in to My EBSCOhost.

    4. Click the Journal Alerts link.

    5. Locate the alert you want to edit.

    6. Click on the Edit Alert link to access the Save Alert page.

    7. Edit the alert.

    8. Click Save.

    Note: You can only edit the Description, Frequency, and Email Properties of an alert.

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    Deleting a Journal Alert

    You can delete your Alert by logging in to your My EBSCOhost personal folder (once you are logged in to EBSCOhost).

    To delete an alert:

    1. Click the Sign in link in the upper left corner of the screen.

    2. Click the Folder link.

    3. Your folder contents display, with a menu located on the left-hand column.

    4. Click Journal Alerts.

    5. Mark the check box for each alert you would like to delete.

    6. Click the Delete Items button. The selected items are removed from the folder.

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    Viewing a Search Alert

    EBSCOhost alerts are set to display the first 100 results. If your alert produces more than 100 results, and you want to view the remaining results, there are two ways to view all results from your alerts.

    Click on the persistent link in the alert email to view all available results or view them by using the Retrieve Alerts feature in EBSCOhost.

    To view all results from an alert in EBSCOhost:
    1. From the Advanced Search Screen, click the Search History link.

    2. Click the Retrieve Alerts Link.

    3. Sign in to your personal account.

    4. Locate the alert you want to view, and click on the date of the alert. Your search results will appear.

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    Notes:



    ID: 4001
    Topic: Interface Features
    Services: EBSCOhost Research Interface, EBSCOhost Canadian, EBSCOhost UK, EBSCOhost Aust/NZ, EBSCO Discovery Service
    Link: http://support.ebsco.com/knowledge_base/detail.php?id=4001
    Updated: May 2014

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